As a national coalition of data archives, RDNL promotes the sustainable archiving and reuse of research data

Privacy statement

Research Data Netherlands (RDNL) believes your privacy is important. This privacy statement tells you which data RDNL collects, how these are processed and for what purpose. 

About RDNL
RDNL is a partnership of 4TU.ResearchData, DANS and SURFsara.  With this coalition, which is also open to other parties, these parties join forces in the field of sustainable data archiving. RDNL can be reached via

Privacy policy
RDNL is aware of its responsibility when processing personal data. RDNL wants every person whose personal data it processes to be confident that this is done in a careful and lawful manner. 

Which personal data is recorded by RDNL?
RDNL records personal data for sending digital e-mails, for providing the course Essentials for data support and for organizing events (such as the Dutch Data Prize). The following personal details are provided to RDNL for this purpose: name, address, place of residence, e-mail address and organisation name. Registered persons can unsubscribe by sending an email to

RDNL processes personal data only if permission has been given. All relations are always given the opportunity to withdraw this consent. The processing of these personal data by RDNL is in accordance with the General Data Protection Regulation (GDPR) and the privacy rules arising from it.

Securing your personal data
RDNL secures your personal data to prevent misuse or unauthorised access to your personal data. 

Retention period for your personal data
In principle, personal data are not retained any longer than is necessary to achieve the purpose for which the personal data are collected. In cases where documents are archived in the public interest, for scientific or historical research, or for statistical purposes, personal data can be stored for a longer period. If this is the case, RDNL, in accordance with the GDPR, will take appropriate technical and organisational measures to protect your rights.

Disclosure to third parties
RDNL will only disclose your personal data to third parties if there is a legal obligation or basis to do so as referred to in Section 6 GDPR. When RDNL discloses your data to a third party, it will safeguard your rights to privacy, among other things by concluding a processing agreement in which arrangements are made as to how your personal data must be dealt with. The Mailchimp online tool is used for sending the mailings.

RDNL website
The RDNL website is hosted and maintained by TU Delft according to TU Delft’s security policies and procedures. Security measures in place include Secure Sockets Layer (SSL) encryption when collecting or transferring sensitive information. SSL encryption is designed to make the information indecipherable for anyone but us. This security measure is enabled when you see either the unbroken key or the closed lock symbol near the bottom of your browser window or next to the website’s URL in the address bar. It is the responsibility of all our staff to comply with all information security and privacy policies. Please find more information online.

Third-party websites
This statement is not applicable to websites of third parties that are connected to our website by means of links. RDNL advises you to go through the privacy policy of these third parties thoroughly.                              

Exercising your privacy rights
You can submit a request to RDNL to exercise the following rights:

  • Right to access your personal data
  • Right to rectify and/or add to your personal data
  • Right to erasure of your personal data
  • Right to restrict the processing of your personal data
  • Right to data portability
  • Right of objection
  • Right not to be subjected to a decision based exclusively on automated processing, including profiling.

Data protection officer
If you have questions and / or complaints about the safeguarding of your privacy within RDNL, please contact RDNL via

Personal Data Authority
RDNL will work with you to find a solution if you have a complaint regarding the processing of your personal data. If this does not lead to a satisfactory result, you have the right under the GDPR to submit a complaint to the Personal Data Authority.

Changes to this privacy statement
RDNL may change this privacy statement. Any changes will be published on the RDNL website. Changes made to this privacy statement will never be in violation of the GDPR and the privacy rules arising from it.

RDNL makes use of cookies in so far as these are necessary for the operation of the website and to monitor the quality or effectiveness of the website.

Contact details
Research Data Netherlnads

Entry into force
This privacy statement entered into force on 1 October 2018